EAA 309, Charlotte NC

Notes of Board Meeting held on 8.9.05

Those present :- Bob Thayer, Kevin Cromie, Ronnie Brown, Howard Cochrane, John Wigney. Apologies were received from Sam Stewart, Ravi Thakkar, Sara Forrest and Don Sink.

Proposed chapter hangar at Gastonia airport

• The chapter has submitted a formal request to city officials to lease space at Gastonia airport. Additional information detailing the potential positive impact of Chapter 309 at Gastonia has also been submitted. The request will be processed in committee and then by the city council before approval will be given. Council meetings are held every 4 weeks.
• Assuming satisfactory approval, next steps are to complete the fund raising campaign and to prepare a permit application for construction. It is assumed that commitment of funds for purchase of building materials and site preparation will not commence until all the necessary donations, bonds and loans are secured; i.e. 100% financing is clear.
• To prepare for the construction permit application, engineering drawings will be obtained from the building supplier, Strat-O-Span. The fee for these drawings is $500.00 and this money will not be released until a satisfactory lease proposal is received from Gastonia.
• An acknowledgment has been received for the chapter’s application for 501(c)3 tax exempt status.

Monroe Air Race, Sept. 28, 29 & 30

• At the moment, there is one entry from EAA309. This will be a Europa XS, N262WF, owned by John Wigney. Sam Stewart will act as co-pilot and navigator.
• In order to inject some energy into the race, a challenge was issued to Chapter 961 in Rock Hill SC for Carolina aviator’s bragging rights. This has been accepted with the counter challenge of whichever chapter comes out ahead in the race will supply free food to the other at their next fly-in. The counter challenge has been accepted.

Lincoln County fly-in, Nov 5^th

• A preliminary meeting was held on 6.27.05 at Lincoln County airport and Bob Thayer reported that all is well with the arrangements which will be similar to previous years.
• Howard Cochrane reported that Don Sink has agreed to be involved with the Young Eagles activities and to recruit pilots.
• Awards will be given in 3 categories and Van Lawless has agreed to be the Judge.:-

1. Antiques – before 8.31.45

2. Classics – 9.1.45 to 1955.

3. Homebuilts.

Dues & Family Membership

· It was agreed that, in future, individual dues notices will be mailed to all members in December. Due Date will be Jan 1^st and Past Due date will be Jan 31^st.

· Family membership was discussed in order to clarify the participation of spouses and dependents. A proposed outline for this could be as follows :-

“A member’s spouse and dependents residing within the member’s household, or a full time student, shall be entitled to the privileges of the Chapter. Such spouses and dependents of a member shall have no vote and shall be subject to such restrictions as the Chapter’s rules and regulations may impose.”

Young Eagles Activities

· Ken Poindexter and Don Sink will coordinate these activities.

· Fuel costs may be classed as charitable donations.

· It was noted that certified aircraft only may be used for Boy Scout (BSA) Young Eagle flights.

Food trailer

· Kevin Cromie requested approval to purchase a quick-erect shelter tent for use at the grill and food preparation area. The request was approved.

John Wigney

Chapter President

Chapter 309 of the Experimental Aircraft Association Inc.

8.18.05